Free email signature generator
Fill in your details, upload a photo, pick from 18 layouts and add a handwritten signature, and watch it update live, with an instant spam check. Then copy it into Gmail, Outlook or Apple Mail. No signup, no watermark.
Add a handwritten signature (optional)
Six script styles made from your name, or draw your own. It sits under a closing line like “Warm regards,” the way a letter reads.
Jordan Rivera Senior Account Manager Northside Co. jordan@northside.example | (555) 123-4567 | northside.example  |
Copy-and-paste works once, on one computer. With an account, your signature is written into Gmail and stays current when your details change — and for a team, one change updates every member at once.
How to add your signature
Click “Copy signature” above first, then:
Gmail
- Click the gear icon, then See all settings.
- On the General tab, scroll to Signature and click Create new.
- Name it, then paste your signature into the box.
- Choose it under “Signature defaults” for new emails and replies, then Save Changes.
Outlook
- Open Settings and search for Signatures (on Windows classic: File, Options, Mail, Signatures).
- Create a new signature and paste yours into the editor.
- Set it as the default for new messages and for replies and forwards.
- Save, then send yourself a test.
Apple Mail: Mail, Settings, Signatures, choose your account, click +, and paste (turn off “Always match my default message font” if the font looks different).
Frequently asked questions
- Is this email signature generator really free?
- Yes. The generator needs no account, no email address and adds no watermark or branding to your signature. Email Signature Magic also has a $15-a-year plan for one person that writes your signature into Gmail and keeps it current — you can create an account and build it before you pay.
- Does the signature work in Gmail and Outlook?
- Yes. The signature is built as simple table-based HTML with inline styles, the format email apps handle most reliably. Use “Copy signature” and paste it into your signature settings; the steps for Gmail, Outlook and Apple Mail are below.
- Can I upload my own photo?
- Yes. Upload a photo or logo and we shrink it to a small square so your signature stays light, then you can move and zoom it, choose a circle or square, and add a frame. You can also paste a link to an image that is already online. Email apps show images by loading them from a web address, which is why we host the uploaded copy for you.
- Can I add a handwritten signature?
- Yes. Open “Add a handwritten signature”, and the generator makes six script styles from your name in the ink you choose, or you can draw your own. It is added as a small transparent image under an optional closing line such as “Warm regards,”.
- Does the generator check whether my signature looks like spam?
- Yes. A checklist under the preview looks for the things mail filters dislike: images without alt text, too many links, link shorteners, oversized signatures and more, and tells you what to change. A full SpamAssassin score is available once you have an account.
- Will it look identical for every recipient?
- Very close, but email apps differ. Outlook on Windows uses a stricter renderer than Gmail and Apple Mail, so keep designs simple. Send yourself a test to Gmail and Outlook before you rely on it.
- Can I use it for real estate, with a license number?
- Yes. Tick “I'm a real estate agent” to add a license number field and the Equal Housing Opportunity line. Rules about what must appear in an agent's email vary by state, so check with your state real estate commission.
Comparing tools? See how we compare with HubSpot, WiseStamp and others. More on signatures: read our guides, or see signatures built for real estate.